Get Involved - Employment

 

Administrative Office Assistant

 

TITLE:                          Administrative Office Assistant
REPORTS TO:             President/CEO
​DETAILS:                     Full-Time Position (40 hours per week)
LOCATION:                 Detroit and Ypsilanti Locations

POSTING: UNIFIED – HIV Health and Beyond seeks an administrative office assistant.

Apply Here

or

Submit a resume and cover letter to Linda Bielskis via email at lbielskis@miunified.org no later than October 11, 2019.

RESPONSIBILITIES

  1. Work with the leadership team (President/CEO and Vice Presidents) organizing and processing documentation to include:
    1. Obtaining and/or creating needed documents for grants.
    2. Organizing and maintaining all personnel records.
    3. Assist with bank deposits and other errands in support of office operations.
  2. Organize all onboarding documents for new employees to include:
    1. New employee packet.
    2. Benefits packet and registration in Ease Central.
    3. Communicate with all benefit partners to maintain current rosters and special communication as needed.
    4. Organize meeting(s) for onboarding including development of agenda and preparation of paper and electronic documents.
    5. Obtaining all pre-hiring background checks (criminal, driver’s license).
    6. Conducting pre-hire reference checks.
  3. Routine maintenance of numerous tracking systems to include:
    1. Probationary and annual performance reviews and communicate approaching deadlines to immediate supervisors.Driver’s license and insurance expiration dates and communication to staff as updates are needed.
    2. Business agreements, memorandums of understanding, etc. and communicate needed updates to the leadership team.
    3. Conduct regular personnel file audits to ensure that all required employee documentation is collected and maintained.
    4. Receive approved PTO requests enter them into Google shared calendar; filing originals into the personnel record.                    
  4. General duties:
    1. Answering calls and routing messages for the organization during specific, scheduled times.
    2. Obtaining and tracking all status changes and disseminating as required to designated contacts.
    3. Obtaining demographic changes from staff members and filing in personnel files.
    4. Sorting and distributing incoming mail.
    5. Receiving supply requests and ensuring adequate office supplies for all offices.
    6. Receive and process maintenance requests to maintain operational copiers, postage meters, phones, printers, computers, etc.

REQUIRED QUALIFICATIONS

  1. Bachelor’s degree OR 3-5 years of experience in support staff administration.
  2. Proficient in Google calendars, Microsoft Office Suite, word, outlook, excel, Power Point, etc.
  3. Excellent organizational skills and attention to detail.
  4. Excellent communication skills; verbal and written.
  5. Must have reliable transportation.
  6. Must be able to travel between Detroit and Ypsilanti as needed.

Physical Demand:

  1. Duties conducted within a professional office setting and access areas within the building with stairs. Regular computer keyboard use and some light lifting (10-15 lbs.) may be required.
 

Job Location

 

Interested? Contact Us!

 

Apply Here

or

Submit a resume and cover letter to Linda Bielskis via email at lbielskis@miunified.org no later than October 11, 2019.